What Are The Two Archival Principles?

What are the principles of records and archives management?

The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition.

These are the “Principles” of good management of Records.

ISO 15489: Records management is a globally recognized requirement..

What are archival principles?

The first, which is generally known as the principle of provenance, is that archives should be kept according to their source. The second is that archives should be kept in the order originally imposed on them. … Two things should be accomplished by arranging records. The first is to preserve their evidential values.

How are archives arranged?

Archives are typically organized into fonds. A fonds is the entire body of records of an organization, family, or individual that have been created and accumulated as the result of an organic process. Each fonds is kept separately from other fonds to prevent the records from becoming intermingled and disorganized.

What are the types of record management?

Types of RecordsCorrespondence record: Correspondence record includes letters, circular, notice, memo, inquiries, order etc. … Personnel record: The records which are related to the personnel or employees of the organization are known as personnel records. … Accounting record: … Legal records: … Miscellaneous records:

What is the purpose of archiving?

Data Archiving protects older data that is not needed for everyday operations of an organization that is no longer needed for everyday access. Data Archiving reduces primary storage required, and allows an organization to maintain data that may be required for regulatory or other requirements.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What is an archival repository?

A repository is “a place where things can be stored and maintained, [including] any type of organization that holds documents, including business, institutional, and government archives, manuscript collections, libraries, museums, and historical societies, and in any form, including manuscripts, photographs, moving …

What are the objectives of records management?

The Most Important Objectives of a Records Management ProgramInformation security. Information security is a key objective of a records management program. … Preservation of vital records. … Regulatory compliance. … Controlling overhead costs. … Streamlined file retrieval processes.

What is a archival?

Anything archival relates to an archive, which is a record or collection of historical materials. Archival resources document the past. Most libraries have a special place for archival documents, like old newspapers and photos. An archive is a collection of older things such as books, music, or documents.

What are archival materials?

THE NATURE OF ARCHIVAL MATERIALS Archival collections can be divided into three basic types: individual documents, books and photographic materials. This information sheet addresses issues associated with the preservation of documents and books.

What is an example of archival research?

Archival research is a method of collecting data from sources that already exist. … An example of archival research would be a psychologist looking at mental institution records from the 1900s to determine the prevalence of depressive symptoms in patients at the time.

What is the principle of provenance?

Provenance1 is a fundamental principle of archives, referring to the individual, family, or organization that created or received the items in a collection. The principle of provenance or the respect des fonds dictates that records of different origins (provenance) be kept separate to preserve their context.

What are the different types of archives?

The research process at each archive is unique, and depends upon the institution that houses the archive. While there are many kinds of archives, the most recent census of archivists in the United States identifies five major types: academic, business (for profit), government, non-profit, and other.

What is provenance and why is it important?

Provenance is the history of the ownership and transmission of an object. … Experts are interested in the provenance of an item for several reasons, the most important of which is that well-documented provenance helps confirm that an item is authentic.

How do I manage archives?

Handling archival materialNo food or drink.Only use pencils. … Clean hands. … Wear nitrile gloves when handling photographs and metal objects. … Use flashless photography. … Leave items on the table. … Keep items in the original order in which they are found. … Do not lean on (or drape computer cords over) items.More items…•